How Many ‘To Do’ List Should You Keep

There are several factors to consider when choosing how many to do lists to keep. These include the length, priority, and goals of each list. Here is an example of a to-do list and how to prioritize it. You can also view the list as a prioritized list and use it to set your priorities. Here are five tips for choosing the right to-do list. Read them to make your task management more effective.


Writing down your goals and breaking them down into smaller, digestible jobs is an important skill. When a task sounds ambitious, it is easy to lose your motivation when it is almost completed. Lifehacker offers a useful guide to mastering your to-do list. The article discusses how to recognize the differences between your goals and your actual results. Breaking your large, ambitious tasks into smaller, more manageable steps keeps your energy high and your sights on the next step.

If you’re looking to improve your physical health, consider going to the gym, dieting, drinking more water, and getting better sleep. Exercising vigorously increases your metabolism, so drinking more water will automatically be a priority. You’ll also likely have a better sleep schedule if you exercise vigorously. By working yourself to a state of healthy exhaustion, you will also be forced to sleep on time.

When writing down your goals, remember that the first goal is simply an accomplishment that will be difficult to measure. The next goal is a more abstract achievement such as learning Hindi. Depending on the goal, it can range from a small task to a huge project. The important thing is that you have clear goals to work towards. If you don’t know how to prioritize your to do list, it will become overwhelming and you’ll likely miss your deadlines.

Once you’ve made your to-do list, it’s time to break it up into categories. Make sure to put due dates on them so that you don’t forget or skip any tasks. Then, decide what is important and what’s just a nice thing to do. Then, you’ll know which tasks are worth your time and which ones should be delegated.

Actionable tasks

To avoid the stress and frustration of having too many undefined tasks on your to-do list, write down actionable tasks instead. Ambiguous tasks will not give you much direction or focus. For example, if you write “learn to read hiragana characters in any order,” what you really want to do is to learn how to write these characters in Japanese. But if your to-do list is full of ambiguous items, you’re not going to be able to complete it.

You can have actionable items on your to-do list by making each item specific to your goals. These are called “MIT” tasks, and they are grouped in subcategories. You can have a separate actionable task for each of your categories, like projects, lists, and folders. And you can even set limits for your actions, so that you don’t get too many of one item at a time.

Once you’ve narrowed your to-do list, assign specific ratings to each task. Using “Outline” as a generic title is too broad. Instead, give each task a specific value by assigning it a priority number. A higher priority number is better than one that’s too vague. The higher the priority, the more actionable the task. And the more actionable it is, the faster it will get done.

Creating a to-do list of actionable tasks is an excellent way to stay on top of important projects. You’ll feel more accomplished when you know you’re on top of things, but the list will become too long and you’ll end up with too many tasks. Moreover, you won’t know how long it will take to complete these tasks, or what time is optimal. Actionable tasks on a to-do list will save you the stress.


There are several ways to optimize the length of a to do list. The first method involves manipulating the number of items on a list. A high granularity to do list encourages focus and prevents procrastination. On the other hand, a short list is more likely to cause procrastination because the tasks are too long. A good rule of thumb is five to eight items per list.

Second, merge tasks in similar lists. If you have multiple projects, merge lists where tasks are related. But, if you have too many lists, combine them. This will save you time. Ultimately, you should limit the number of to-do lists you have. If you can fit more than one list on a single screen, go ahead. And remember to evaluate every to-do list to ensure it meets your expectations.

Prioritization system

One of the most important things to have in a to-do list is a priority system. To make the task list more organized, you can use multiple lists. The master list captures new tasks and ideas. This list is used to prioritize tasks and is used to check the status of each project. Monthly lists are made at the end of the month and may contain items transferred from the master list. Weekly lists are made as you work through the current week.

To keep track of tasks and prioritize them properly, use the ABCDE method. This system is highly effective when you have multiple lists, as it will help you keep track of the most important ones first. A simple method for assigning priorities is to use letter grades and a priority level. To make the system even easier to follow, you can assign a start and end date to each task. Setting start and end dates ensures that no task is left unattended.

Next, you can prioritize tasks by highlighting the most important tasks at the top of the list. These tasks should be tackled in order of importance. Make sure to complete the highest-priority tasks first. Alternatively, you can use a software-based approach that is convenient to use from any location. Many of these programs even have synchronization with your PDA or smartphone. The advantage of using such a system is that it makes it much easier to manage your tasks and keep track of your time.

There are numerous benefits of this system for keeping a to-do list. Aside from being more effective and less time-consuming, it also helps prevent stress in the workplace. Prioritization reduces stress levels and minimizes wasted time. In addition to being more effective at managing time, prioritized task lists help you achieve better focus and reduce frustration. This system is effective for both small and large tasks.

Software-based approaches

If you are looking to improve your productivity at work, using software-based approaches to keeping a to do lists may be the answer. Paper lists are easy to use, but they’re also not as effective as software-based approaches. Software-based approaches can remind you of upcoming tasks and events, synchronize with email, and let you share lists with team members. These advantages make them a superior choice for many people.

One of the main drawbacks of traditional to-do lists is that they fail to account for project dependencies. They also don’t provide the ability to create predecessors or successors, which can result in slippage and resource loading. A digital to-do list can be easily backed up, and can be accessed from a computer or mobile device. There’s also less risk of loss with a digital to-do list.

The benefits of digital to-do lists are many. Among them are their ease of use and ability to share with team members. A digital to-do list can be shared with team members and easily assigned to specific team members. Notifications can help members keep track of their progress and improve their overall productivity. Whether you’re running a small business or a large company, using a digital to-do list will make you more efficient.

Another benefit of a to-do list is that it helps you prioritize tasks. This way, you’ll be able to spend more time on the most important tasks. It can also help you reschedule pending tasks if you’ve forgotten to complete something. To-do lists can be a tremendous help in beating work overload. If you don’t use one, you’ll look unfocused and unreliable.

Time Management – How Many ‘To Do’ List Should You Keep