How do you handle late meeting joiners? The problem is common and easily avoidable. Avoiding interruptions is as easy as using body language and non-verbal communication. In addition to closing the meeting doors, ensure that your agenda is clearly laid out. Follow these guidelines and you’ll avoid many meeting disruptions. After all, your goal is to get your meeting done, so handle late comers with care! After all, they’re just people just like you.
How do you handle meeting disruptions by late joiners? While it may seem difficult to delegate, you can easily show your confidence and willingness to delegate by using appropriate body language. A slight smile or a steady gaze can convey a number of messages. Also, remember that people often speak and posture themselves in a way that matches their thoughts and actions. If someone is making you feel uncomfortable, they should take a step back and consider their body language.
If you’re unable to stop an interrupter in their tracks, control their actions with body language. Face the person for at least five seconds, and don’t cross your arms. Address the rest of the room directly. Remember, a successful meeting handling tactic requires confidence and finesse. While avoiding confrontational body language can seem challenging, this method is not as complicated as it seems. Using confident body language can help you regain control over the situation and keep your meeting on track.
It is important to remember that your non-verbal communication plays a larger role in your relationship than you may realize. Humans are made up of largely non-verbal signals. People respond to these signals more strongly than they do to spoken words, because we can’t always control our emotions. However, there are ways to influence your meeting participants without saying a word. The following are some non-verbal cues that you should keep in mind:
First of all, you should remember that non-verbal cues complement and contrast verbal communication. You should pay attention to your body language and facial expressions as these can make a big difference in your interactions. It is important to avoid using overly-sharp facial expressions to convey your message. Using a smile is also very effective and may help you win more respect from others.
In addition to using your body language to influence your meeting attendees, it is also important to consider your tone of voice. An enthusiastic tone can increase the energy in a conversation and spark the interest of senior management in your project. You can also use non-verbal cues when greeting subordinates. By smiling and maintaining eye contact, you can create a positive vibe around you and increase your employee satisfaction.
One common non-verbal cue that is not easy to understand is the cross-arm gesture. When you cross your arms, you are closing off and showing that you’re uncomfortable. When you’re talking with someone, it’s easy to assume their non-verbal communication is interpreted as a lack of interest or a negative attitude. Similarly, displaying your palms is a good sign of openness, and showing them to others is a strong indicator of authority and dominance. Depending on the context and other variables, you can adjust your non-verbal communication to reflect these differences.
When dealing with late meeting joiners, non-verbal communication is crucial. When you’re standing, face the person you’re dealing with for five seconds. Always avoid crossing your arms or leaning forward. Instead, stand directly behind the person to whom the disruption has interrupted. Be sure to address the rest of the room as well, as this will give the impression of confidence and finesse.
Having a well-designed agenda
A well-designed agenda can help project managers deal with late meeting joiners and make the most of their team members’ influence. The agenda should clearly define the meeting’s content, timings, and topic owners, as well as any facilitation techniques. Having a well-designed agenda reduces the time needed for the meeting and gives participants a sense of focus. The following are some tips to handle late meeting joiners and their disruptive behavior:
A well-designed agenda should set clear expectations for the meeting, and not allow participants to veer off topic. Having a well-designed agenda also helps avoid wasting the time of a team, since it sets expectations, allocates time wisely, and identifies when the discussion is finished. This increases the efficiency of the team, and makes it easier for participants to contribute to the meeting’s goals.
An agenda should be easy to follow, and it should be well-written. When preparing a meeting, assign roles to all participants. Assign a note-taker and a facilitator, who will keep the meeting on track. Identify those speaking on specific topics and brief them beforehand. In this way, they can make their contributions without being interrupted. At the end of the meeting, all participants know what they should expect from the meeting.
It is also important to set a time for the meeting. If you have a full team, it’s better to have your meeting early in the morning, when everyone has the most energy. Also, choose a time when everyone will be focused and attentive. To make the meeting more effective, consider ice-breaker activities to relax the participants and keep them interested. You’ll be surprised at the number of late meeting joiners that show up.